Welcome to a new blog by the EnglishBolo™ Learning Channel – learn spoken English and more. In this blog, we will help you write an email!
Emails are how we have English conversation at work.
This is the first blog in a new series called, Ready for Work?
In this series, will help you prepare for English conversation at work.
What is an Email?
An email is an electronic letter.
You can type letters and send them from your email ID to someone else’s email ID.
Emails are used to talk and share information.
They are used a lot in companies!
If you write someone an email, you are the sender of that email.
The person you send an email to is called a recipient.
These are the steps to writing a professional email:
1. Subject
The subject is written first.
It is very important.
It is like the heading of a newspaper article.
The subject tells the recipient of an email what the email is about.
For example, if you have a question about the weekly report,
your subject will be, “Question About the Weekly Report”
OR
If you want to set up a team meeting, say “Request for a Team Meeting”
2. Greetings
You need to start by greeting the person you are writing to!
Emails are just like letters.
For work emails, you should be formal.
Start by saying Dear, Mr or Ms (Last name of the person).
For example, “Dear Ms Prasad,”
3. Introduction
If this is the first time you are writing to the recipient,
tell them who you are!
For example, “My name is Rekha and I am a business analyst.”
Then you should say the main reason for the email!
For example:
“I am writing to you to set up a meeting with your team.”
4. Body/Details
This is the main part of your email.
In this part, you say everything you want to tell your recipient.
Make sure to include what you want the recipient to do as well.
You can write in points!
For example:
“Prakriti suggested that our teams should meet next week.
We are available on Monday, Wednesday and Friday after lunch.
Please let me know if any of these times work for you.”
5. Ending
Just like a greeting, you should end the email with goodbye.
You can say one of the following:
“I look forward to hearing from you.”
OR
“Thank you for your time.”
Finally, you sign your name with one of the following:
“Warm regards”
OR
“Best wishes”
And then your full name.
This is what your final email should be like!
To: M Prasad
Subject: Request for a Meeting
Body:
Dear Ms Prasad,
My name is Rekha and I am a business analyst in the marketing department. I am writing to you to set up a meeting with your team.
Prakriti suggested that our teams should meet next week. We are available on Monday, Wednesday and Friday after lunch.
Please let me know if any of these times work for you.
I look forward to hearing from you!
Best wishes,
Rekha Khanna
See? It is very easy!
Just follow the steps and you can do it confidently!
You will feel comfortable writing any email for work.
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The post is satisfied post.
Thanks, Saumya!
The post was satisfied
Very good
Happy to help! 🙂